eProcurement

Welcome to the Glasgow City Council website for suppliers that have been adopted by Glasgow City Council’s eProcurement Programme.

This Programme, one of the largest in the UK’s public sector, allows GCC departments to conduct business electronically with their suppliers using a common technical platform. The Programme aims to deliver rapid, sustainable and significant benefits for suppliers and buyers alike, making it easy for suppliers to do business with GCC.

This website aims to provide guidance to GCC’s preferred suppliers that have been e-enabled to conduct business electronically through GCC’s new purchase to pay system. Using the documents provided below will help suppliers maximise the benefits that will be generated from connection to this new system.

As the Programme moves forward, there will be updates and changes to the website and some of the documents listed below. Please check back often for new information.

Now added - Tutorial and guidance for suppliers using GCC Trade Forms to receive purchase orders and submit invoices. Please see section 6 below.

1. Glasgow City Council eProcurement Reference Guide

This document is a generic guide and attempts to cover all aspects of the P2P (Purchase to Pay) process for GCC current go-live departments and non go-live departments.

E-procurement Reference Guide March 07 v7.0
(Word document, 175k, opens in a new browser window)

2. Catalogue Creation & Maintenance Guide

This document helps guide the creation and maintenance of a GCC catalogue template.

Supplier Catalogue Creation and Maintenance Guide, v6.1 - Product 16 
(PDF document, 107 KB, opens in a new browser window)

3. UNSPSC and UOM Codes

This document provides all UNSPSC Codes and Unit of Measure codes to be used in the creation of catalogue templates for GCC.

Note: This information is subject to updates

UNSPSC UoM published v2.0 26/01/06

(Excel spreadsheet, 5.9MB, opens in a new browser window)

4. Glasgow City Council Delivery Addresses

This document contains all current delivery addresses applicable for transactions with GCC’s go-live departments.

Glasgow City Council Delivery Locations v.39 24.06.2008

Education Services Wave 1 Delivery Locations v1.0 17.04.07

Education Services Wave 2 Delivery Locations v1.0 18.05.07

Education Services Wheatley House & Other Premises Delivery Locations v1.0 20.08.07

Education Services Wave 3 Delivery Locations v1.0 02.10.2007

Education Services Wave 4 Delivery Locations v1.0 16.11.2007

5. Supplier Support Guidelines and Contacts

Please click on document below for supplier support guidelines and relevant contacts.

Supplier Support Guidelines and Contacts

(PDF document, 64k, opens in a new browser window)

6. Training Tutorial and Reference Information for GCC Trade Forms

The following Powerpoint slide show provides guidance on GCC TradeForms. It is designed to be used both as a means of familiarisation for suppliers about to go live with Trade Forms as well as a support tool for those already live. It contains general information on Trade Forms as well as screen by screen demos of typical scenarios for invoice creation. Please note that the file is quite large and may take a few moments to load.

In addition, the Quick Reference Guide is also attached. This is a compact set of guidance that you may also wish to reference.

Tradeforms Tutorial v1.0.ppt

(Powerpoint presentation 6.4 MB opens in a new browser window)

GCC QRC v2.doc

(PDF Document 180 KB opens in a new browser window)

CONTACTS

Should you have any questions or concerns, please contact the eProcurement Development Team or phone: 0141 287 8322

Note: This information is subject to updates