Functions of the Secretariat

The Secretariat provide an administrative service to the Lord Provost and to the Deputy Lord Provost and the 17 Bailies when they are acting on behalf of the Lord Provost.

Principal duties

The principal duties are:

• dealing with correspondence
• organising events
• organising civic dinners, lunches and receptions
• maintaining the diary of engagements
• providing a constituency service
• organising civic ceremonies including:
  • Freedom of the City
  • Lord Provost Awards 
  • Loving Cup presentations
• organising visits both in the UK and abroad by the Lord Provost
• organising visits by VIPs to Glasgow, eg ambassadors, foreign Ministers, etc.
• administering the Lord Provost’s various charities.

Other duties

The Lord Provost is ex officio the Lord-Lieutenant for the City of Glasgow. The Private Secretary is appointed as the Clerk of Lieutenancy. The duties of the Lieutenancy are to co-ordinate the programme for all visits by members of the Royal Family to Glasgow, assist the Comptroller at Buckingham Palace with the arrangements for State Visits, "away days" in Glasgow and organise presentation ceremonies when the Lord-Lieutenant is asked to present Honours or Queen’s Awards.

Each Lord-Lieutenant in Scotland acts as Chair of the Justice of the Peace Advisory Committee. The Clerk of Lieutenancy is appointed Secretary to the Justice of the Peace Advisory Committee. The Advisory Committee function is to find suitable candidates for appointment as Justices of the Peace from all sections of the community in their district.

Staff of the Secretariat

Fax: 0141 287 0127
Fax: 0141 287 4747
International Office Fax: 0141 287 5705