Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom, and you can contact our Data Protection Officer by post at this address, by email at: firstname.lastname@example.org, and by telephone on 0141 287 1055.
You are giving us your personal information to allow us to process your request to participate in certain decision making processes carried out by Glasgow City Council and other public bodies. Participation requests are delivered in line with the Community Empowerment (Scotland) Act 2015 which requires local authorities to support request from communities to participate in processes to improve local outcomes.
We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records. We will also need to process your personal information if you ask us to review the way that we have handled your request.
You are entitled to make requests to participate in the decisions and process of the Council as part of our role as your local authority. You can find more details of our role on our website at www.glasgow.gov.uk. Processing your personal information is necessary for the compliance with our legal obligations under the Community Empowerment (Scotland) Act 2015. Where you provide us with more sensitive personal information about you we will process this information for reasons of substantial public interest as set out in the Data Protection Act 2018.
In processing your requests we may be require to share your information and details of your request with other agencies who are directly related to the process you wish to participate in or have been named, by you in your application, as agencies that have an interest or role in delivering the improvement outcome you wish to progress.
For example, the Council may share you information with our Arms' Length External Organisations (ALEOs). A full list of current ALEOs can be found here.
Or 'Public Service Authorities' as listed in Schedule 2 of the Community Empowerment (Scotland) Act 2015, such as local authorities, health boards, boards of colleges or institutions for further education, Highlands and Islands Enterprise, National Park Authority, Police Scotland, Scottish Enterprise, Scottish Environmental Protection Agency, Scottish Fire & Rescue Service, Scottish National Heritage, Regional Transport Partnerships etc.
We only keep your personal information for the minimum period amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on the business need. We maintain a records retention and disposal schedule which sets out how long we hold different types of information for. You can view this on our website at www.glasgow.gov.uk/rrds or you can request a hard copy from the contact address stated above.
access to your information - you have the right to request a copy of the personal information that we hold about you.
correcting your information- we want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
deletion of your information-you have the right to ask us to delete personal information about you where:
you think that we no longer need to hold the information for the purposes for which it was originally obtained
you have a genuine objection to our use of your personal information - see Objecting to how we may use your information below
our use of your personal information is contrary to law or our other legal obligations.
You have the right at any time to tell us to stop using your personal information for direct marketing purposes.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Please contact us as stated above if you wish to exercise any of these rights.
We aim to directly resolve all complaints about how we handle personal information. However, you also have the right to lodge a complaint with the Information Commissioner's Office, who can be contacted by post at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for more information at- https://ico.org.uk/concerns
For more details on how we process your personal information visit www.glasgow.gov.uk/privacy