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You will all be aware that as we are now in October 2019 that preparations should already have been made to ensure the smooth running of your Annual General Meetings (AGMs). You will also be aware that 25 of the currently active Community Councils are having Full Elections this year. I provide the following to support you in your respective preparations:
A Community Council can arrange for an Ordinary Meeting to begin after the close of the AGM;
The minutes for an AGM should be separate from the Ordinary Meeting minutes;
No other business other than AGM business should be conducted during the AGM;
The draft AGM minutes (from October 2019) should be presented to the next ordinary meeting (i.e. November 2019) of the Community Council for the purposes of establishing accuracy; although the AGM minutes remain in draft form until approved at the following year's AGM (i.e. October 2020);
Following the November 2019 meeting all draft AGM should be submitted to this office for saving to file and future reference/retrieval;
The order of business at AGMs of the Community Council shall be as follows (see clause 3(ii) of the Standing Orders):
Record membership attendance and apologies received;
Approve the presented minutes of the last AGM - i.e. October 2018 AGM;
Approve Chairperson's annual report - ideally prepared and written prior to the AGM, but at least prepared and minuted at the AGM;
Approve Treasurer's submission of Independently Examined Statement of Accounts - these accounts should be prepared and made ready during September 2019 by the Treasurer with appropriate support from other members if required -If there are any issues to prevent the accounts being made ready before the AGM please contact Lawrence O'Neill or Steven Dowling as soon as possible;
Current office bearers step down - there are no exceptions to this, all office bearers from all Community Councils are duty bound to step down at the AGM (see Constitution clause 9c and Scheme clause 4.3);
Election of office bearers - all Community Council members are eligible to (re) stand for office (but not Ex-Officio or Associate members) and it only the Community Council members who can vote for new office bearers;
Note appointment of Community Councillors to Outside Bodies e.g. Area Partnerships - any appointments need to be notified to the relevant bodies and/or support officers for these various bodies;
Note the appointment of an Independent Examiner of accounts for the next year - this is usually the re-naming of the current Independent Examiner based upon them having carried out the function this year to a satisfactory level;
Note the appointment of Associate Members - Associate Members' appointments require to be reviewed and ratified (if still appropriate and agreed) on an annual basis;
Review the Inventory and Additional Resources- all Treasurers should keep a list of equipment and details as outlined in the Scheme clause 8.7;
Chairperson to declare that a date in October of following year will host the next AGM - if exact date not known then at least acknowledge that October 2020 will host the next AGM of the Community Council;
Chairperson closes meeting - this is the close of the AGM agenda and business meeting, and an Ordinary Meeting may follow if previously agreed and arranged.
If there are any circumstances that may raise issues and/or problems meeting the requirements above then they should be brought to the attention of Lawrence O'Neill or Steven Dowling so that the appropriate support, guidance and resolution can be reached as soon as possible and before the commencement of the AGM.
Your continuing support is greatly appreciated.
Published 25th July 2019
Please find attached your quick guide to the Planning Enforcement Charter 2018. In light of feedback given at the Planning Service and Community Council engagement events, the Planning Enforcement Team have created this guide to the 2018 Planning Enforcement Charter. This condensed version of the 2018 Charter provides a summary of the existing enforcement charter including our powers, policies and processes for dealing with enforcement complaints.
The Quick Guide Can be found below.
Register of Common Good Property
Get in touch - e-mail firstname.lastname@example.org
Part 8 of the Community Empowerment (Scotland) Act 2015 aims to "increase transparency about Common Good assets and community involvement in decisions taken about their identification, use and disposal". The Act places new duties on the council in relation to common good property:-
Section 102 of the Act places a duty on the council to establish and maintain, after consultation, a register of property which is held by it as part of the common good.
Section 104 imposes the requirement for public consultation before the disposal or change of use of a common good property.
Statutory guidance published by the Scottish Government sets out the procedure for establishing the register, and for subsequent consultations on the use or disposal of common good land.
The George Square Conversation Team are writing to let you know about a 'citywide conversation' currently underway regarding Glasgow's George Square asking 'is is time for change?'.
While George Square is a familiar landmark, the way it's used has been shaped by generations of Glaswegians. Now it's our turn! The citywide conversation looks to find out what place George Square has in Glasgow today and how it should be used in the future. We'll never know unless we talk honestly about how we think and feel, and also listen to what our fellow Glaswegians have to say.
The citywide conversation is open for everyone to join, and we've set out the key ways below.
Quick conversation starters:
Either online (at www.george-square.com) or on paper at any Glasgow library there are a few quick tasks to share what you think about George Square today, and your ambition for how it should be used in the future.
A series of repeated free workshops are being held to have deeper conversations that explore what different ways of using George Square mean to the city and people of Glasgow. You can see the times and book your place here (https://www.george-square.com/events) or call 0141 237 8592.
After the main conversation period comes to a close on the 30th of October, the conversation team will analyse what Glaswegians from across the city have said to establish a collective view about George Square today and whether it is time for change. On the 6th of November a Co-Creation Forum that reflects Glasgow's population as a whole will review these results and test different ways they could be implemented. More details, and the form to apply to join the forum are online here (https://www.george-square.com/events) or call 0141 237 8592.
After the forum, the final results will be taken to Glasgow City Council, where councillors will decide in November and December on how best to implement what people have said.
The citywide conversation is a unique opportunity for people from across Glasgow to not only speak honestly on how they feel about an important landmark in their city, but also listen to what others are saying.
It would be fantastic if you could get involved, and spread the word as far and wide as possible.
Many thanks, George Square Conversation Team
For the attention of all Community Councils
I wanted to write to you to highlight our recently launched draft Corporate Plan. This is now out to consultation until 25 November 2019 and we would hugely value your feedback. The draft plan, Environmental Report and questions can be found at https://consult.gov.scot/crown-estate-strategy-unit/2020-23-corporate-plan/
The consultation covers activity related to rural estates, coastline, seabed, investing in built development and more. Helping attract offshore wind investment, supporting new ways of growing food and closer working with communities - particularly on the coastline - are just some of the proposals people are being asked for their views on.
The views and feedback we receive will be used to finalise the Corporate Plan which will be launched in April 2020.
The Crown Estate Scotland team will at events and workshops throughout the autumn to raise awareness of the consultation. If you have any queries, please email email@example.com who will be happy to help.
The Crown Estate Scotland team hope you are able to respond to the consultation and take this opportunity to help shape the future work of Crown Estate Scotland.
Head of Corporate Operations
Crown Estate Scotland (Interim Management)
MCR Pathways are looking to promote their mentor programme to Community Councils; both to get the programme out into the communities of Glasgow, but also to see if any Community Councillors want to become mentors. The following provides some information on what MCR Pathways provide, and the difference Mentoring can make to the lives of young people.
This year mentoring charity, MCR Pathways, wants you to know that there is incredible power in small actions. You can create a wave of change that resonates for a lifetime.
MCR Pathways' mentoring programme works with disadvantaged and care-experienced young people in your community - helping them grow their confidence, overcome their challenges and build a positive future. Across Scotland, people from all walks of life are choosing to mentor for just one hour a week.
It might sound like a small thing, but that positive relationship changes everything. Our schools, communities and organisations too, all see the difference and feel the impact in the next generation. Before mentoring, only 54% of care-experienced young people left school to college, uni or a job - now 86% of mentored young people do.
Mentoring also helps build essential workplace skills. You can make a difference that lasts a lifetime while also helping build new skills, including:
Leadership Training; mentoring builds confidence, initiative & assertiveness
Motivation; mentors experience a significant sense of purpose & fulfilment
When one person mentors, two lives are changed forever. Can you get involved and be part of #TheRippleEffect?
The first step is to register on their website and attend an info session to find out more!
Watch MCR's short film and hear the programme's impact from young people and mentors.
Visit mcrpathways.org/get-involved to register and find out more.
Your support and participation is encouraged and greatly appreciated.
In response to the Participation Request section of the Community Empowerment (Scotland) Act 2015, Glasgow City Council have published a Participation Request form.
A Participation Request is when a community participation body makes a request to a public service authority to permit the body to participate in an outcome improvement process.
Information on how to submit a Participation Request using the form can be found here: www.glasgow.gov.uk/participationrequests