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Glasgow City Council

Community Council Briefing

Community Council Briefing

All information previously circulated to Community Councils through the e-mail briefing can now be found on this page. 

It is recommended that you save this page as a favourite for ease of ongoing access.

Formal Public Consultation of the Scheme of Establishment for Community Councils (2018) - 2nd Phase, 16 Week Public Representations to Scheme Amendments - Respond by Friday 28th September 2018

Published 8th June 2018

A 2nd phase Representation Period on the amended Scheme of Establishment for Community Councils (2018) began on Friday 8th June and runs until Friday 28th September (16 weeks).

You will find 2 documents (see link below) which are to be shared with your Community Council members for noting and discussion:

  • The amended Scheme of Establishment for Community Councils (2018); and 

  • Community Council Boundary Representations  

Your Community Council can access these documents online via or hard copy in any of the 33 libraries across Glasgow. Your Community Council's representations on the Scheme (2018) are welcomed.

I look forward to receiving your Community Council's response in due course.  In the meantime, should you have any queries, please direct these to Steven Dowling 0141 287 4111 / or Lawrence O'Neill 0141 287 4109 /

Get involved! OpenGov Action Plan events in Glasgow, Dundee, Inverness & Edinburgh - Glasgow Event - 13th August 2018

Published 17th July 2018

A number of small events have been held to crowdsource ideas for Scotland's second Open Government Action Plan, and we've got more lined up to continue this engagement. We're trying to reach out to different networks and people across Scotland.

We are working with civil society and a number of local organisations to schedule a series of larger events for this August: everyone is welcome so please do share!

Let us know you're coming along by registering (links below):

Final event: a bigger scale event to try to refine and distill what has been heard across Scotland to identify the key priorities for the Action Plan commitments

We recently attended Inclusion Scotland's first ever Highland Conference. We'd be delighted to come along to existing events or conferences you're hosting to hear about your priorities or your ideas/suggestions, so please do get in touch if you have any suggestions.

Submit your ideas for opengov

You can still have your say even if you're unable to attend one of our events. Head over to to browse and comment on those ideas already suggested and submit your own. Whether it's related to open data, civic engagement, access to information, budget transparency or something completely different, we need your ideas to shape Scotland's second Open Government Action Plan. 

Stalled Spaces - Call for Applications - Closing Date for Applications - Monday, 27th August 2018 at 5.00pm.

Published 17th July 2018

Applications invited for Glasgow City Council's Stalled Spaces Programme, 2018-19. Community groups or local organisations across Glasgow are encouraged to apply for innovative projects aimed at improving and activating stalled sites or underused open spaces in the city.

Closing date for applications is Monday, 27th August 2018 by 5 pm.

Funding is available from a minimum £1,000 to a maximum £4,500.

More information, application forms and guidance are available on our web page -

Community Council Information Pack - Opening of New Pharmacies

Published 14th June 2018

Please find attached an updated document for community councils providing information on the process for applying for a new pharmacy.

pdf icon Community Pharmacies [1Mb]

Community Council Development Session - Date of Next Meeting - Saturday 1st September 2018

Updated 8th June 2018

The next Community Council Development Session is confirmed to take place on 1st September 2018. 

Further information on the topics to be covered at the forthcoming Development Session will be added in due course.

In addition, future Community Council Development Sessions confirmed for the remainder of 2018 will take place on the following dates:

  • Saturday, 1st September 2018
  • Saturday, 1st December 2018

Please ensure that these dates are in your community council's diary and that all members have been made aware of these dates.

Democracy Matters Conversation: People to have their say on Scotland's Public Services - Deadline for Applications - Friday 14th September 2018

People across Scotland are being invited to join a conversation about community decision-making to help make public services more locally focused.

The Democracy Matters conversation will identify new legal rights for communities which would place them at the heart of decision-making. The Democracy Matters conversation is a joint venture between the Scottish Government, COSLA and the community sector and will run over the next six months.

As part of the conversation people are being invited to consider a short set of questions on shaping local democracy. Community groups can also apply for grants of up to £300 to host their own events related to the project. To find out more about the grants, please visit Voluntary Action Fund's website:

You can get involved by answering the questions contained in the document, Democracy Matters - Your Community. Your Ideas. Your Future:

Scottish Government has also published the following supporting materials:

  • guide explaining how decisions about Scotland's public services are made

  • guide to help you hold a conversation in your community

  • guide to facilitating a good conversation

To return your answers:

You must include a completed respondent information form, available to download here:

For those who can't attend a community event but want to join the conversation, you can get involved at Scottish Government's platform:

Communities Secretary Angela Constance said: 

"The start of the Democracy Matters conversation is an important moment for community decision-making in Scotland. We believe that more decisions about public services should be taken locally, and that communities should be able to influence those decisions. We want to hear from people across Scotland about the issues they want decisions on in their neighbourhood, town or village, and the kind of arrangements that would help that happen."

COSLA President Alison Evison said: 

"Across the country, it is widely recognised that Scotland needs local solutions to the opportunities and challenges it faces. The conversation is a vital contribution to the change that is needed across all spheres of government to make Scotland a more democratic place, and to ensure that Scotland's public services are built around the communities they serve." 

Scottish Community Alliance Director Angus Hardie said:

"As things stand, communities often find that the really important issues that affect them the most are decided without their involvement and in faraway places. But if democracy is working well, most of those decisions would be taken much closer to these communities and often by local people themselves. Democracy Matters is a rare opportunity for communities everywhere - especially for those groups whose voice doesn't always get heard - to become involved and to re-imagine how democracy can be made to work for everyone."

More information


St John Scotland - Defibrillator Programme

Posted 29th June 2018

Jeff Stewart (Chair of Hutchesontown Community Council) has led an initiative along with his fellow Community Councillors to explore the options to part fund 2 public access defibrillator and heated outdoor box sites within the Hutchesontown Community Council boundary area.  The proposed sites which are currently subject to ongoing discussion for these innovative facilities include the local supermarket and the St Francis Community Centre.  Hutchesontown Community Council members are keen to raise awareness amongst Glasgow City Council' Community Councils of this initiative; a Defib Project Flyer and Application Form are attached for information and further action as Community Councils may deem appropriate. It may also be a consideration for St John Scotland to attend and/or have a presence at a future Community Council Discussion Forum.

pdf icon Defibrillator Information 1 [1Mb]word icon Defibrillator Application Form [56kb]

Community Activist Panel - Tackling Poverty in Glasgow Newsletter

Posted 6th July 2018

Attached below is a copy of the Community Activist Panel Newsletter. This Newsletter by the Poverty Leadership Panel's (PLP) Community Activist Panel (CAP) is collation of some of the volunteering the members are involved in during the 3 months period between the PLP meetings. It's a vehicle to highlight their efforts and through the short biographies an opportunity for community councils to learn more about the CAP members.

pdf icon Community Activist Panel Newsletter [3Mb]

Community Council Survey - State of Glasgow's Historic Built Environment - Final Report

Posted 29th June 2018

In March this year community councils across Glasgow participated in a survey relating to the state of Glasgow's Historic Built Environment. The survey aimed to find out about what people thought about Glasgow's older buildings, places and spaces. We received 44 responses. One of the outputs from the survey was a report which included a summary of the surveys that were undertook, including those from community councils (page 17).  A copy of the report is attached for your information.  This will also be available to download on the Glasgow City Heritage Trust's website ( under the 'resources' tab. 

pdf icon Report [4Mb]

Battle's Over - A Nation's Tribute 11th November 2018

We have been asked to share information about A Nation's Tribute with community councils.

The event will commemorate the 100th Anniversary of the end of World War 1, as well as paying tribute to the millions that either died or returned home wounded during or after the War ended on 11th November 1918.

A Guide To Taking Part is available here: This guide will be updated on 25th July and 25th October to ensure that all those involved are listed. 

If you have any questions about the event, please email

Volunteer Glasgow - Volunteer Opportunities for Community Councils

Published 30th November 2017

Volunteer Glasgow have recently changed their database to a new easy to use digital platform.  The new service makes it really easy for organisations to upload volunteering opportunities that are currently within their organisation.

If you think that your community council has volunteering vacancies then the community council may like to register for a volunteer account.   The attached guidance will provide all the necessary information needed to register.  It doesn't take very long to do it and its always worthwhile.

Bear in mind that Volunteer Glasgow's busiest time of year for volunteering requests is December & January - when people are filled with festive good will and kind spirit and feel they want to help others.

It may be worth discussing setting up an account for your community council as now is a great time for advertising  opportunities now as you can almost guarantee a swift response from the people of Glasgow.

If you need any help please don't hesitate to get in touch with Volunteer Glasgow using the contact details below.

Volunteer Glasgow

Abbey House (1st Floor),
10 Bothwell Street,
G2 6LU
Tel: 0141 226 2565

pdf icon Volunteering Information [1Mb]

Participation Requests - Reposted 27th April 2018

In response to the Participation Request section of the Community Empowerment (Scotland) Act 2015, Glasgow City Council have published a Participation Request form.

A Participation Request is when a community participation body makes a request to a public service authority to permit the body to participate in an outcome improvement process.
Information on how to submit a Participation Request using the form can be found here:  

Factsheets 2017 and 2011 Census Profiles for Wards - Reposted 24th May 2017

This is to let you know that the Factsheets for the 23 Council Wards are now published on the Council website:
The Ward Factsheets for the former 21 Council Wards have been taken off and are no longer available from the Council website.
The 2011 Census profiles for the former Wards have been replaced by 2011 Census profiles for the new Wards, see:

Notification of Community Council Meetings and Minutes to Ex-Officio Members -  Reposted 24th May 2018

Updated 17th November 2017

I would remind all Community Councils that all Elected Members, within the Ward/s in which the boundary of your Community Council covers, are Ex-Officio Members, and should therefore receive notification of all meetings at least 7 days prior to the date of the meeting.  This notification should also include agendas and any associated papers i.e. all draft and/or approved minutes.  This is in accordance with clause 7a of the Scheme for the Establishment of Community Councils. 

Please note that in addition to all Elected Members of Glasgow City Council, notifications, agendas, minutes and any associated papers should also be sent to all Ex-Officio Members i.e. MSYPs, MSPs, MPs and MEPs.

If there are any queries, or your Community Council is experiencing difficulties in being able to fulfil this obligation, please do not hesitate to contact either  or who would be happy to provide appropriate advice and support should this be required.

Submission of Community Council Minutes - Reposted 24th May 2017 

Subject to ongoing review of submission of community council minutes, it is noted that a number of community councils do not routinely submit minutes to Glasgow City Council within the time frames set in the Scheme for the Establishment of Community Councils.

Please ensure that your community council submits minutes in a timeous manner, as this is beneficial for both parties. The minutes should be sent to the relevant Officer using the following e-mail addresses:

Wards 1-8, 10 - 12 & 23  -  Steven Dowling 0141 287 4111

Wards 9, 13 - 22  -  Lawrence O'Neill 0141 287 4109

In addition to submission of minutes, all community councils are reminded to note the annual accounting period as stated in Clause 9a of the Scheme for the Establishment of Community Councils; "The financial year of each community council shall be from 1 September to 31 August in the following year.  This will enable the proper submission of an independently examined statement of accounts to the community council's Annual General Meeting held in October each year."

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