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Glasgow City Council

Community Council Briefing

Community Council Briefing

All information previously circulated to Community Councils through the e-mail briefing can now be found on this page. 

It is recommended that you save this page as a favourite for ease of ongoing access.

Return of Signed Constitutions - Urgent Action Required

All community councils are required to sign the new Constitution 2018, which forms part of the Scheme 2018. To this end, your community council should return the signed hard copy of your community council's Constitution 2018. The following should be checked before signing:

  • Front cover - check your community council name is correct;

  • Section 1a    - check your community council name is correct;

  • Section 5a - check your constituted membership number is correct;

  • Section 18a - the Chair and any other two members sign this section;

  • Section 18b - Do Not Sign! This section is for City Council Officer counter-signature.

Following completion of your checks and signatures, the Constitution 2018 should be returned at the earliest opportunity, and no later than Friday 15th March 2019. If you have any queries in the meantime please contact either Lawrence or myself:

MCR Pathways

MCR Pathways are looking to promote their mentor programme to Community Councils; both to get the programme out into the communities of Glasgow, but also to see if any Community Councillors want to become mentors. The following provides some information on what MCR Pathways provide, and the difference Mentoring can make to the lives of young people.

This year mentoring charity, MCR Pathways, wants you to know that there is incredible power in small actions. You can create a wave of change that resonates for a lifetime.

MCR Pathways' mentoring programme works with disadvantaged and care-experienced young people in your community - helping them grow their confidence, overcome their challenges and build a positive future. Across Scotland, people from all walks of life are choosing to mentor for just one hour a week.

It might sound like a small thing, but that positive relationship changes everything. Our schools, communities and organisations too, all see the difference and feel the impact in the next generation.Before mentoring, only 54% of care-experienced young people left school to college, uni or a job - now 86% of mentored young people do.

Mentoring also helps build essential workplace skills. You can make a difference that lasts a lifetime while also helping build new skills, including:

  • Leadership Training; mentoring builds confidence, initiative & assertiveness

  • Motivation; mentors experience a significant sense of purpose & fulfilment

  • Personal development; active listening & communication skills are fully enhanced

When one person mentors, two lives are changed forever. Can you get involved and be part of #TheRippleEffect?

The first step is to register on their website and attend an info session to find out more!

Watch MCR's short film and hear the programme's impact from young peopleand mentors.

Visit mcrpathways.org/get-involved to register and find out more.

Your support and participation is encouraged and greatly appreciated.

Phishing / Scam Emails

Published on 8th February 2019

It has been brought to our attention that 2 Community Councils (that we are aware of) have received requests that look as if they are from legitimate sources (other Community Councillors) and requesting payments are made from CC Accounts or personal accounts to cover CC invoices of c. £1300 or thereabouts (and it would appear that both are from the same source which links to a Costa email account)

Can we take this opportunity to remind all Community Councils that telephone checks should be made with the individual that has purported to have sent the email(s) and that no monies are paid out from CC accounts without these checks being made? These types of email scams are commonplace and extreme care should be taken by all Community Councils / Community Councillors.

If any other CCs have received emails that seem suspicious / out of the ordinary please let Steven Dowling and/or Lawrence O'Neill know as soon as possible or contact us if you wish to discuss the content of this email or have any other concerns.

Animal Health & Welfare Act Amendment Consultation -  respond by 26th April 2019

Published 15th March 2019

The Scottish Government is seeking views on proposals to strengthen the enforcement of animal welfare legislation by;

  • increasing the maximum available penalties for certain animal cruelty offences (including offences involving attacks on service animals);

  • enabling secondary legislation to be made that will allow Fixed Penalty Notices to be used in relation to lesser animal welfare offences; and

  • making it easier for approved bodies to quickly make the best arrangements for animals after they have been taken into possession to protect their welfare.

Why We Are Consulting

To formally establish if there is stakeholder support for these proposals to strengthen the enforcement powers of the Animal Health & Welfare (Scotland) Act 2006.

Furthermore we are seeking expert views from key stakeholders and enforcement agencies about how these new arrangements could work in practice.

It's hoped expert stakeholders involved in the enforcement of the Act can explain in detail why these Programme for Government commitments could simplify and improve the enforcement of the Animal Health & Welfare (Scotland) Act 2006, and will provide us with practical examples and suggestions of how these new arrangements should work.

Please use the link below to provide your views in relation to this subject matter.  the closing date for consultations is Friday, 26th April 2019.

https://consult.gov.scot/animal-welfare/animal-health-welfare-act-amendment-2019/

Community Council Development Session - Saturday 27th April 2019

The most recent CCDS was well attended with a total of 42 attendees representing 27 of the 80 active community councils.  Although this attendance is encouraging it would be ideal if more community councils had a presence at these sessions; the evaluation responses reflect the positive feedback for each of the presentations (see Evaluation Responses below).

The next CCDS is scheduled to take place on Saturday 27th April 2019 with Helen Carroll (Springburn) chairing and Irene Loudon (Blythswood & Broomielaw) vice-chair. The agenda is still to be confirmed but I provide this early notice to ensure that the date can be marked in as many of your calendars as possible. I would be delighted to see, not only the number of community councils representing rising to 50% or more, but also the number of individual community councillors.

Please do let me know beforehand if there are any factors which may act as a barrier to your attendance, and I can see if I could address these. Do also advise me of any dietary requirements so I can ensure appropriate arrangements can be made

Around the World Cycle Challenge Launch Event - Sunday, 28th April 2019

Please find below information relating to the Around the World Cycle Challenge, and the associated lauch event taking place on Sunday, 28th April 2019.

pdf icon Around the World Cycling Challenge [4Mb]

General Data Protection Regulation (GDPR) - Guidance for Community Councils

Updated 5th September 2018

Following a number of requests for guidance on the General Data Protection Regulation (GDPR) in relation to community councils please see the attached proposed Privacy Statement.

The Privacy Statement is intended as a standard point of reference for community councils across Glasgow.  It is envisaged that the Statement will be included in the Guidance for Community Councils, which forms part of the support arrangements, along with Induction.

Any comments or suggestions on the contents of the Privacy Statement are welcomed.

pdf icon GDPR Guidance [47kb]

Requests for Community Council Minutes and Accounts

Following a number of requests for copies of minutes and/or accounts of Community Councils across the City, Community Councils are reminded that the responsibility for making these documents publicly available rests with the Community Councils; this is in accordance with clause 7 of the Scheme for the Establishment of Community Councils.

Community Councils are the originators of the minutes, and Secretaries have a key responsibility to ensure minutes are circulated accordingly i.e. (1) draft minutes 7 days prior to the date of the meeting to all Community Council members i.e. Community Councillors, Ex-officio; and Associate Members, and (2) approved minutes made available to the City Council within 14 days of the meeting which approved them. The City Council is simply a recipient of the minutes for monitoring purposes.

All requests for minutes and/or accounts should be made directly to the respective Community Councils in the first instance, and if this request is refused with no sound reason then the City Council could be notified.  Alternatively, if information and/or intelligence potentially gives rise to evidenced concerns about a Community Council's current governance then this should be forwarded to the appropriate Officer within the City Council for them to address.

Please note that it would be at the Community Councils' discretion whether they provide draft minutes and/or accounts upon request.  It should be understood by all Community Councils that following a minute and/or accounts becoming approved then these would enter the public domain and in normal circumstances be made available upon request.  It would be reasonable, if requested, for a justification/reason to be provided to the Community Council in the first instance where such requests are being made.  NOTE: Certain information may require to be redacted i.e. personal data.

Participation Requests

In response to the Participation Request section of the Community Empowerment (Scotland) Act 2015, Glasgow City Council have published a Participation Request form.

A Participation Request is when a community participation body makes a request to a public service authority to permit the body to participate in an outcome improvement process.
 
Information on how to submit a Participation Request using the form can be found here: www.glasgow.gov.uk/participationrequests  

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