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Glasgow City Council

Community Council Briefing

Community Council Briefing

All information previously circulated to Community Councils through the e-mail briefing can now be found on this page. 

It is recommended that you save this page as a favourite for ease of ongoing access.

Formal consultation of the Governance arrangements for Community Councils; including a review of certain Community Council boundaries; and a review of support arrangements - 12 week consultation running from Friday 9th February 2018 and closing on Friday 4th May 2018.

Published 9th February 2018

Following the Wellbeing, Empowerment, Community & Citizen Engagement City Policy Committee (WECCE CPC) meeting held on Thursday 25th January 2018, the proposal was agreed to undertake a formal consultation on the revised Scheme of Establishment for Community Councils (2018), including a review of certain Community Council boundaries and additional support arrangements (i.e. Guidance, Induction and Complaints Procedure).

The timeline for the formal consultation will run for 12 weeks from Friday 9th February 2018 to Friday 4th May 2018.  A further 4 week period will then follow to invite representation from the public on the amended Scheme (2018). 

All consultation documents can accessed via the following link www.glasgow.gov.uk/scheme2018consultation or by contacting Steven Dowling on 0141 287 4111 / steven.dowling@glasgow.gov.uk or Lawrence O'Neill on 0141 287 4109 / lawrence.oneill@glasgow.gov.uk

Review of proposed support arrangements for Community Councils

Following the Wellbeing, Empowerment, Community & Citizen Engagement City Policy Committee (WECCE CPC) meeting held on Thursday 25th January 2018, a proposal was agreed to establish a joint working group, comprising officers of the City Council and Members of Community Councils, to review the support arrangements for Community Councils i.e. the Guidance; Induction and Complaints Procedure.

The intended output from the joint working group is the provision of agreed support arrangements which meet the needs of Community Councils and complement the formal governance arrangements i.e. the Scheme 2018.

The meeting schedule for the joint working group will run in tandem with the timeline for the formal consultation of the Scheme 2018 (i.e. between Friday 9th February 2018 to Friday 4th May 2018).  The make-up of the joint working group will consist of 6 invited Community Councillors i.e. 2 each from the three Sectors, and 2 officers i.e. Lawrence O'Neill and Steven Dowling (additional officers may contribute to the group at appropriate times).  Invitations have went out to 6 Community Councillors, and if any of these are unable to commit to the timetable for review then alternative Community Councillors may be contacted.

Community Council Development Sessions 2018 - All Community Councils' Participation is Encouraged - Indicative Date for Next Session - 10th March 2018

Updated 9th February 2018

Dear Community Councillors

The Community Council Discussion Forum (CCDF) format is changing for 2018 following discussion amongst the Community Council representatives in attendance on Saturday the 11th of November 2017.  The new format will encompass 2 components: (1) Presentations and Participation and (2) Training & Capacity Building.

The indicative date for the first session of 2018 is 10th March. Future events will follow in May/June; August/September; and November/December.  The finalised dates will be circulated when they become available.  It remains that the content of the 2 components will be informed and led by the Community Councillors, and any suggestions would be welcome from Community Councils in preparation for these future events.

All active Community Councils are encouraged to send along 2 members to enable full participation in all discussions and training.  If 2 members from each active Community Council are in attendance, then not only will this ensure all Community Councils are present, but it can help towards having a meaningful overall attendance.  This should continue to build on the success of the event on Saturday the 11th November 2017, which hosted 40 attendees representing circa 32% of active Community Councils.

As before, anyone who experiences mobility issues which prevents their attendance at the CCDF should contact Steven Dowling on 0141 287 4111 or by e-mailing steven.dowling@glasgow.gov.uk for further information.

Nomination Form for a Community Resident Representative from Glasgow City to sit on Glasgow City Council - Wellbeing, Empowerment, Community and Citizen Engagement City Policy Committee

Updated 2nd February 2018

Your Community Council should have received a letter inviting a nomination for a candidate from amongst the current membership to sit as community resident representative (hereafter the representative) on the Glasgow City Council - Wellbeing, Empowerment, Community and Citizen Engagement (WECCE) City Policy Committee.

Your Community Council's nomination needs to be returned by the closing date i.e. 4pm on Friday 2nd March 2018.  If the number of nominations returned exceeds the one place available, this may result in a contested ballot process being undertaken to elect the representative for Glasgow City.

Aye Write 2018 Community Ticketing Initiative - Respond As Soon as Possible - Tickets Allocated on 28th February 2018

Published 9th February 2018

I'm delighted to be contacting you to let you know about this year's Aye Write! Glasgow's Book Festival Community Ticketing Initiative. We are offering a limited number of free spaces across the festival programme to community members who wouldn't otherwise purchase tickets and are particularly keen to encourage those who are contributing to and participating in the free events to take up this offer. This includes adult learners and community group members who have been working on producing writing and other content for the events. While we are encouraging adult learners, community-based creative writers and members of community groups to take up this offer, we recognise that some adults may feel more comfortable attending author events with family, friends or their tutor and this is fine.

The offer is open to all community groups across the city so please pass this message on to other staff, learning and community group networks and contacts who may be interested in attending the festival.

Please complete the attached application form as soon as possible, inserting the most appropriate contact details for us to get back to you about the application, and submit it to david.sweeten@glasgowlife.org.uk

We will contact all those who have applied by Wednesday 28th February to let them know if they have been allocated tickets. Demand may be high for certain events so please submit your request as soon as you can. It would be useful to let your community group members know that, unfortunately, we may not be in a position to allocated all requested tickets but we will do our best.

Aye Write! 2018 programmes are available from your local library and can be accessed at http://www.ayewrite.com

Best wishes,

The Aye Write! Community Ticketing Team             

Street Design Programme 2018/19 - Respond by 2nd March 2018

Published 2nd February 2018

Dear Partner,

We are writing to you with exciting news about the launch of our new Online Application for the 2018/19 Street Design Programme. Street Design is an award winning community led initiative, helping communities to redesign the spaces they spend time in or travel through.

Application

To help organisations access Street Design as a resource, we have set up a formal application process for 2018/19. Interested organisations will be able to submit a proposal for a Street Design project in their area via our online portal https://scotlandportal.sustrans.org.uk from Monday 22 January to Friday 02 March. You will need to register/log in before accessing the Street Design application.

From the applications received, we will shortlist four projects to visit before finally selecting two neighbourhood scale projects to support for the period 2018/19. For more information on the application process and criteria, please download the following documentation:

Applicants

In general, Local Authorities will be the principle delivery partner for Street Design projects as they have the authority to enact changes to public roads and spaces. However, we encourage applications that combine multiple organisations (local authorities, community groups and other organisations) as this can create better site specific and more sustainable project outcomes.

Relationship to Community Links

Street Design endeavours to be the first stage to the detailed design and construction phase of a project by establishing local needs and aspirations of a community as a foundation. We will take the two projects we support from engagement to the handover of a concept design package. Applicants will then have the opportunity to progress the project to detailed design and construction with support via a separate application to the Community Links Grant Programme. Please find attached a document which represents the relationship between the two programmes.

Contact

In the meantime, if you have any questions or would like to talk through a potential application, please don't hesitate to contact the Street Design team via:
Telephone: 0131 346 9779 ∙ Email: streetdesign@sustrans.org.ukWebsite: https://www.sustrans.org.uk/scotland/street-design

pdf icon Street Design Programme [795kb]

Living Streets Scotland 'Streets for Everyone': Half-Day Workshops - Respond by 7th March 2018

Published 9th February 2018

Living Streets Scotland is pleased to offer free half-day workshops in Edinburgh and Glasgow for people who would like to explore approaches to making streets inclusive and accessible for disabled people by involving local communities.

The workshops are based on a recent collaboration between Living Streets Scotland, Perth and Kinross Council and the Centre for Inclusive Living Perth and Kinross. A new case study ("Streets for Everyone") describes this programme of community street audits over the past two years which aims to improve the walking environment for disabled people. The case study considers wider lessons for how to make 'streets for everyone'.

The workshops will be of interest to anyone wanting to promote more inclusive local streets including: people from community groups, access panels, local authorities, and partners from public health and other sectors. There will be opportunities to discuss participants' specific objectives and learn from each other about the opportunities and challenges likely to be encountered. A formal launch of the case study, involving some of the local participants in the street audits will also take place in the spring in Perth.

The workshops will:

•     Outline the Perth and Kinross case study (a copy of "Streets for Everyone" will be available);

•      Consider the lessons arising from this work - and other possible approaches to making streets more accessible to all;

•      Provide an opportunity to share information with each other on local initiatives aiming to make local streets more inclusive;

•     Share information on relevant networks, guidance and resources.

Workshop Venues

Edinburgh:  

The Melting Pot, 5 Rose St, Edinburgh EH2 2PR. Tuesday, 6th March 2018, 10.00 - 13.00.

Glasgow:

Many Studios, 3 Ross Street, The Barras, Glasgow G1 5AR, Wednesday 7th March 2018, 10.00 - 13.00.

Attendance is FREE; tea and coffee will be provided.

Please go to the Eventbrite website to book a place. The links are here:

Glasgow workshop: 

https://www.eventbrite.co.uk/e/streets-for-everyone-glasgow-tickets-42743076693

Edinburgh Workshop:https://www.eventbrite.co.uk/e/streets-for-everyone-edinburgh-tickets-42352127353

Community Right to Buy Event - Respond by 14th March 2018

Published 9th February 2018

Glasgow City Heritage Trust would like to invite community councils to an event entitled 'Power to the People: Understanding Community Right to Buy'.

The event will focus on the power for communities to have the right to buy abandoned, neglected or detrimental land and buildings which is soon to become available. The event is a partnership between Glasgow City Heritage Trust and the Built Environment Forum Scotland (BEFS). It will feature speakers from the Development Trusts Association Scotland and the Buildings at Risk register. There will also be opportunity for discussion and to learn from other communities that have taken on ownership responsibilities.

The event is on Wednesday 14th March at Govanhill Baths from 6-8pm. Its is free to attend, all welcome! Light refreshments will be provided.

Further information can be found on the website: http://www.glasgowheritage.org.uk/power-people-understanding-community-right-buy/

Stalled Spaces Applications Invite - Closing Date for Applications - 26th March 2018

Published 9th February 2018

Applications invited for Glasgow City Council's Stalled Spaces Programme, 2018-19. Community groups or local organisations across Glasgow are encouraged to apply for innovative projects aimed at improving and activating stalled sites or underused open spaces in the city.

Closing date for applications is Monday, March 26th 2018.

Funding is available from a minimum £1,000 to a maximum £4,500.

For more information, application forms and guidance, please visit our web page -- https://www.glasgow.gov.uk/stalledspaces

Glasgow Airport consultations 2018 - Airspace Change Proposal & Noise Action Plan - Consultation launches on 15th January 2018 and runs to Friday 13th April 2018

Published 21st December 2017

At Glasgow Airport we are proud members of the communities within which we operate. Together, we have worked in partnership to achieve a great deal and as we look to the future we want you to remain at the heart of our business and decision-making processes.

In September, we wrote to you to let you know about our upcoming Airspace Change Proposal and Noise Action Plan consultations.

The Airspace Change Proposal forms part of an industry-wide drive, the Future Airspace Strategy, mandated by our regulator - the Civil Aviation Authority (CAA) - to create airspace infrastructure fit for the 21st century. This will modernise our arrival and departure procedures and is the biggest change in how the industry manages its airspace in over 50 years.

Another key element of this work is the withdrawal by our air traffic control provider, NATS, of our traditional ground-based navigation aids. These will be replaced with new state-of-the-art Global Navigation Satellite Systems - a move which will enable us to better manage the airspace around the airport without compromising the safety of aircraft, while also ensuring smoother and more efficient arrival and departure routes. It will also minimise the amount of time planes queue, both in the air and on the ground, reducing overall emissions and helping to improve flight punctuality for our customers.

It is critical to us that our communities and stakeholders are fully involved in this modernisation process. We would therefore be grateful if you could take some time to share your views as part of our 13 week public consultation which launches on 15th January 2018 and runs to Friday 13th April 2018.

It is important to stress that we will only make changes to the arrival or departure flight paths once we have considered the views of all those who respond. We have a dedicated website for this consultation and the documents associated with it will be available from the launch date at www.glasgowairport.com/airspace

As we are committed to growing the airport responsibly, we will also be consulting on our Noise Action Plan. This 13 week consultation will enable you to share your views on how we best mitigate the impacts of noise in and around the airport and we will provide further details about this consultation on our website ahead of its launch in January 2018.

We want you to continue to be part of our journey and would very much encourage you to take some time to participate in these important consultations. We will write to you again when the consultation is live but in the interim please contact us at airspace@glasgowairport.com for further information.

Scottish Fire and Rescue Community Asset Register - Posted January 2018, For Information

Dear Sir/Madam,

Back in October 2017 the Scottish Fire and Rescue Service launched the Community Asset Register (CAR).

Essentially this is a register of volunteers who have a particular asset or skill which they feel could be used to support emergency services and responders at an incident.

Examples include someone with a boat who could be called in times of flooding to assist evacuate people from houses to a place of safety. Similarly someone with a 4X4 may be used in times of severe snow to transport vulnerable people to a community hall.

Further information about the CAR can be found on the link below:

http://www.firescotland.gov.uk/news-campaigns/news/2017/10/sfrs-launches-community-asset-register-(1).aspx

Unfortunately, it is impossible to gauge how often a volunteer will be requested.

Mobilisations can be determined by severe weather, a specific type of asset/skill required for the incident, the emergency services availability and resources in the area and the location of the volunteer.

It must be stressed that even when someone has registered, they are under no obligation to mobilise when they are called by the Operations Control centre.

For anyone to register an interest and request a form they would be required to email:

SFRS.CommunityAssetRegister@firescotland.gov.uk and a registration form will be sent to be completed along with guidelines on how to complete the registration process.

Thank you.

Draft City of Glasgow Local Police & Fire and Rescue Plans 2017-2020 - Posted December 2017, For Information

Published 1st December 2017

Police Scotland and Scottish Fire and Rescue Services have published their draft City of Glasgow Local Plans 2017-2020.

Both plans have been considered by Glasgow Community Planning Partnership's Safe Glasgow Group and will now be considered by Glasgow City Council's City Administration Committee for approval.

Police Scotland's City of Glasgow Local Plan 2017-2020 can be found here: http://www.scotland.police.uk/your-community/greater-glasgow/glasgow-centre/
Scottish Fire and Rescue's Fire and Rescue Local Plan 2017-2020 can be found here: https://firescotland.citizenspace.com/planning-and-performance/glasgow-draft-local-fire-plan/

 

Volunteer Glasgow - Volunteer Opportunities for Community Councils

Published 30th November 2017

Volunteer Glasgow have recently changed their database to a new easy to use digital platform.  The new service makes it really easy for organisations to upload volunteering opportunities that are currently within their organisation.

If you think that your community council has volunteering vacancies then the community council may like to register for a volunteer account.   The attached guidance will provide all the necessary information needed to register.  It doesn't take very long to do it and its always worthwhile.

Bear in mind that Volunteer Glasgow's busiest time of year for volunteering requests is December & January - when people are filled with festive good will and kind spirit and feel they want to help others.

It may be worth discussing setting up an account for your community council as now is a great time for advertising  opportunities now as you can almost guarantee a swift response from the people of Glasgow.

If you need any help please don't hesitate to get in touch with Volunteer Glasgow using the contact details below.

Volunteer Glasgow

Abbey House (1st Floor),
10 Bothwell Street,
Glasgow,
G2 6LU
Tel: 0141 226 2565

pdf icon Volunteering Information [1Mb]

Notification of Community Council Meetings and Minutes to Ex-Officio Members

Updated 17th November 2017

I would remind all Community Councils that all Elected Members, within the Ward/s in which the boundary of your Community Council covers, are Ex-Officio Members, and should therefore receive notification of all meetings at least 7 days prior to the date of the meeting.  This notification should also include agendas and any associated papers i.e. all draft and/or approved minutes.  This is in accordance with clause 7a of the Scheme for the Establishment of Community Councils. 

Please note that in addition to all Elected Members of Glasgow City Council, notifications, agendas, minutes and any associated papers should also be sent to all Ex-Officio Members i.e. MSYPs, MSPs, MPs and MEPs.

If there are any queries, or your Community Council is experiencing difficulties in being able to fulfil this obligation, please do not hesitate to contact either lawrence.oneill@glasgow.gov.uk  or  steven.dowling@glasgow.gov.uk who would be happy to provide appropriate advice and support should this be required.

Participation Requests - Reposted 17th November 2017

In response to the Participation Request section of the Community Empowerment (Scotland) Act 2015, Glasgow City Council have published a Participation Request form.

A Participation Request is when a community participation body makes a request to a public service authority to permit the body to participate in an outcome improvement process.
 
Information on how to submit a Participation Request using the form can be found here: www.glasgow.gov.uk/participationrequests  

Factsheets 2017 and 2011 Census Profiles for Wards - Reposted 17th November 2017

This is to let you know that the Factsheets for the 23 Council Wards are now published on the Council website: https://www.glasgow.gov.uk/index.aspx?articleid=18820
 
The Ward Factsheets for the former 21 Council Wards have been taken off and are no longer available from the Council website.
 
The 2011 Census profiles for the former Wards have been replaced by 2011 Census profiles for the new Wards, see: https://www.glasgow.gov.uk/index.aspx?articleid=17871

Submission of Community Council Minutes - Reposted 17th November 2017 

Subject to ongoing review of submission of community council minutes, it is noted that a number of community councils do not routinely submit minutes to Glasgow City Council within the time frames set in the Scheme for the Establishment of Community Councils.

Please ensure that your community council submits minutes in a timeous manner, as this is beneficial for both parties. The minutes should be sent to the relevant Officer using the following e-mail addresses:

Wards 1-8, 10 - 12 & 23  -  Steven Dowling Steven.Dowling@glasgow.gov.uk 0141 287 4111

Wards 9, 13 - 22  -  Lawrence O'Neill Lawrence.ONeill@glasgow.gov.uk 0141 287 4109

In addition to submission of minutes, all community councils are reminded to note the annual accounting period as stated in Clause 9a of the Scheme for the Establishment of Community Councils; "The financial year of each community council shall be from 1 September to 31 August in the following year.  This will enable the proper submission of an independently examined statement of accounts to the community council's Annual General Meeting held in October each year."
 

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