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Glasgow City Council

Community Council Briefing

Community Council Briefing

All information previously circulated to Community Councils through the e-mail briefing can now be found on this page. 

It is recommended that you save this page as a favourite for ease of ongoing access.

Community Council Annual General Meetings - October 2019 - Including Preparation of Independently Examined Accounts

You will all be aware that as October 2019 approaches that preparations are required to ensure the smooth running of your Annual General Meetings (AGMs).  You will also be aware that 25 of the currently active Community Councils will also be having Full Elections this year. I provide the following to support you in your respective preparations:

  • A Community Council can arrange for an Ordinary Meeting to begin after the close of the AGM;

  • The minutes for an AGM should be separate from the Ordinary Meeting minutes;

  • No other business other than AGM business should be conducted during the AGM;

  • The draft AGM minutes (from October 2019) should be presented to the next ordinary meeting (i.e. November 2019) of the Community Council for the purposes of establishing accuracy; although the AGM minutes remain in draft form until approved at the following year's AGM (i.e. October 2020);

  • Following the November 2019 meeting all draft AGM should be submitted to this office for saving to file and future reference/retrieval;

  • The order of business at AGMs of the Community Council shall be as follows (see clause 3(ii) of the Standing Orders):

  1. Record membership attendance and apologies received;

  2. Approve the presented minutes of the last AGM - i.e. October 2018 AGM;

  3. Approve Chairperson's annual report - ideally prepared and written prior to the AGM, but at least prepared and minuted at the AGM;

  4. Approve Treasurer's submission of Independently Examined Statement of Accounts - these accounts should be prepared and made ready during September 2019 by the Treasurer with appropriate support from other members if required -If there are any issues to prevent the accounts being made ready before the AGM please contact Lawrence O'Neill or Steven Dowling as soon as possible;

  5. Current office bearers step down - there are no exceptions to this, all office bearers from all Community Councils are duty bound to step down at the AGM (see Constitution clause 9c and Scheme clause 4.3);

  6. Election of office bearers - all Community Council members are eligible to (re) stand for office (but not Ex-Officio or Associate members) and it only the Community Council members who can vote for new office bearers;

  7. Note appointment of Community Councillors to Outside Bodies e.g. Area Partnerships - any appointments need to be notified to the relevant bodies and/or support officers for these various bodies;

  8. Note the appointment of an Independent Examiner of accounts for the next year - this is usually the re-naming of the current Independent Examiner based upon them having carried out the function this year to a satisfactory level;

  9. Note the appointment of Associate Members - Associate Members' appointments require to be reviewed and ratified (if still appropriate and agreed) on an annual basis;

  10. Review the Inventory and Additional Resources- all Treasurers should keep a list of equipment and details as outlined in the Scheme clause 8.7;

  11. Chairperson to declare that a date in October of following year will host the next AGM - if exact date not known then at least acknowledge that October 2020 will host the next AGM of the Community Council;

  12. Chairperson closes meeting - this is the close of the AGM agenda and business meeting, and an Ordinary Meeting may follow if previously agreed and arranged.

If there are any circumstances that may raise issues and/or problems meeting the requirements above then they should be brought to the attention of Lawrence O'Neill  or Steven Dowling so that the appropriate support, guidance and resolution can be reached as soon as possible and before the commencement of the AGM.

Your continuing support is greatly appreciated.

Community Council Elections 2019

Glasgow City Council hereby gives public notice that the undernoted Community Councils have been instructed to proceed with an election in terms of their Constitution. An election meeting will take place in October to appoint qualified residents to the respective Community Councils.

Community Council Elections

  • Auchenshuggle & Tollcross
  • Barrowfield & Camlachie
  • Broomhill
  • Craigton
  • Drumchapel
  • Drumoyne
  • Garthamlock, Craigend & Gartloch
  • High Knightswood & Anniesland
  • Kinning Park
  • Knightswood
  • Lambhill & District
  • Langside, Battlefield & Camphill
  • Levern & District
  • Merchant City & Trongate
  • North Kelvin
  • Partick
  • Robroyston
  • Shawlands & Strathbungo
  • Springburn
  • Swinton
  • Thornwood
  • Wellhouse & Queenslie
  • Whiteinch
  • Woodlands & Park
  • Yorkhill & Kelvingrove

Nomination forms can be dowloaded at the following link https://www.glasgow.gov.uk/communitycouncils/elections

Civic Reception for Community Councils - Tuesday 17th September 2019

An invitation is extended to your Community Council on behalf of The Rt. Hon The Lord Provost Councillor Eva Bolander to attend a Civic Reception to formally acknowledge the highly valued participation and representation of Glasgow residents on Community Councils across the City.

The invitation is extended to all Community Councils, and up to 4 members from each Community Council, to attend a Civic Reception arranged to take place on Tuesday 17th September 2019 at 7.00pm in the Banqueting Hall of the City Chambers; please see attached personal invitation from the Lord Provost.

The Lord Provost is keen for all Community Councils to be represented at this reception for them to receive first-hand the appreciation and thanks that she; the Elected Members of Glasgow City Council; the Glasgow Community Planning Partners and staff wish to extend to all members of Community Councils, in recognition of their skills, knowledge and experience which contribute to making Glasgow flourish.

Please confirm your attendance RSVP to Steven Dowling and/or Lawrence O'Neill with your Community Council name and the names of the 4 members who will be in attendance. Your response are encouraged to be returned at the earliest opportunity (and ideally by Tuesday 10th September ) with notes for attention to be paid to any personal requirements with regards to dietary and/or access to assisted transport.

Thank you for your attention and anticipated attendance at this Civic Reception to celebrate Glasgow's Community Councils and their members.

Payment of Additional Administration Allowance Award

From Monday 19th August 2019, payments will be made via the BACs system to those Community Councils that are currently green or amber on the RAG status.  The payment of £250 should be received by the end of August.  If there are any issues please contact your Community Council Officer.

2018 Planning Enforcement Charter - Condensed Version

Published 25th July 2019

Please find attached your quick guide to the Planning Enforcement Charter 2018. In light of feedback given at the Planning Service and Community Council engagement events, the Planning Enforcement Team have created this guide to the 2018 Planning Enforcement Charter. This condensed version of the 2018 Charter provides a summary of the existing enforcement charter including our powers, policies and processes for dealing with enforcement complaints.

The Quick Guide Can be found below.

pdf icon 2018 Planning Enforcement Charter- Condensed Version [328kb]

Get Glasgow Moving

Published 25th July 2019

There was submitted a report by the Director of Governance and Solicitor to the Council advising of a petition on behalf of individuals, containing 8,387signatures, 25 of which had been validated, submitted by Ellie Harrison, Principal Petitioner, as detailed in Appendix 1 of the report, which highlighted the petitioners' concerns and the outcomes sought by them in relation to their petition, together with comments from the Executive Director of Neighbourhoods and Sustainability regarding the issues raised in the petition, as detailed in Appendix 2 of the report. The e-link to the petition is https://you.38degrees.org.uk/petitions/get-glasgow-moving-world-class-transport-for-glasgow and their website address is http://www.getglasgowmoving.org/

The committee heard Ellie Harrison, Principal Petitioner, in support of the petition, which stated the petitioners' views and the aim of the petition that the Council deliver a world-class and accessible publicly owned Transport Authority with a public transport network for all citizens of Glasgow and bike hire stations across the city with free access for concessionary travel card holders and which highlighted the action taken by them to date in this regard.

After consideration, the committee

(1)agreed that the issues raised in the petition deserved further attention;

(2)instructed the Executive Director of Neighbourhoods and Sustainability to take account of the stated aims of the petitioners by engaging with the Get Glasgow Moving group and facilitate its participation in the work of the Environment, Sustainability and Carbon Reduction City Policy Committee regarding the Council's development of its transport policy, with this process  to include input into the wider aspects of transport strategy within the remit of Strathclyde Partnership for Transport and the Connectivity Commission; and

(3)instructed the Director of Community Empowerment and Equalities to

(a)take account of the petitioners aims within the context of the Glasgow Community Plan; and

(b)bring the petition to the attention of the wider Community Council network and related structures.

Community Council Development Session - Saturday 21st September 2019

Updated 5th September 2019

The next CCDS is scheduled to take place on Saturday, 21st September 2019.   We would be delighted to see, not only the number of Community Councils representing rising to 50% or more, but also the number of individual Community Councillors.  Topics and an agenda for the next Development Session will be published on this page in due course.

Please do let us know beforehand if there are any factors which may act as a barrier to your attendance, and we can see if we could address these. Do also advise me of any dietary requirements so we can ensure appropriate arrangements can be made.

Street Play Initiative - Applications Now Welcome

A message from Councillor Anna Richardson, City Convenor for Sustainability and Carbon Reduction.

Hi there,

I am writing to you to let you know about 'Street Play', our initiative that allows communities to close local roads free-of-charge so children can play outside close to their homes.

Street Play was successfully introduced to neighbourhoods all across Glasgow last year and now we are aiming to make it bigger and better. This year Street Play will be available on the following weekend:-

20-22 September.

My experience from last year is that Street Play is an opportunity for communities to come together and enjoy themselves, knowing that local children will be safe to play in a traffic-free street.

So we want to encourage as many community-based organisations, local groups and residents as possible to get involved and so have devised a simple and straightforward application form that can be accessed on the Glasgow City Council website.

You can access the on-line form by clicking on this link.

All of the costs of the road closure, including the formal paperwork and the equipment needed to manage the traffic, will be covered by the council. The cost of public liability insurance will also be fully refunded.

There is a lot more information on the council's website about the scheme, how you can go about getting a Street Play session organised for your street or community and how you can manage a play session on the day. Follow this link for further information.

The feedback we received from last year's Street Play days is that children love the extra space they have to play in. They get the chance to do things they might otherwise struggle to do, such as playing new games or learning to ride a bike.

Adults have a lot of fun too, getting outside and socialising with the neighbours in a relaxed environment. Street Play is a great way for people in the community to get together and have a good time.

Street Play is such a great scheme. It's open to all and free of charge. I hope you or any group you are connected with can take part but please share this message with anyone who you think might be interested in Street Play.

Statutory Register of Common Good Property - Consultation - Closing Date for Responses - 27th October 2019

Register of Common Good Property

Get in touch - e-mail commongoodconsultation@glasgow.gov.uk  

Overview

Part 8 of the Community Empowerment (Scotland) Act 2015 aims to "increase transparency about Common Good assets and community involvement in decisions taken about their identification, use and disposal". The Act places new duties on the council in relation to common good property:-

  • Section 102 of the Act places a duty on the council to establish and maintain, after consultation, a register of property which is held by it as part of the common good.

  • Section 104 imposes the requirement for public consultation before the disposal or change of use of a common good property.

Statutory guidance published by the Scottish Government sets out the procedure for establishing the register, and for subsequent consultations on the use or disposal of common good land.

word icon Statutory Register of Common Good Property [13kb]

word icon Register of Common Good Property Website Wording [15kb]

Consultation on draft Crown Estate Scotland 2020-23 Corporate Plan - Closing Date For Responses - 25th November 2019

For the attention of all community councils

I wanted to write to you to highlight our recently launched draft Corporate Plan. This is now out to consultation until 25 November and we would hugely value your feedback. The draft plan, Environmental Report and questions can be found at https://consult.gov.scot/crown-estate-strategy-unit/2020-23-corporate-plan/ 

The consultation covers activity related to rural estates, coastline, seabed, investing in built development and more. Helping attract offshore wind investment, supporting new ways of growing food and closer working with communities - particularly on the coastline - are just some of the proposals people are being asked for their views on.

The views and feedback we receive will be used to finalise the Corporate Plan which will be launched in April 2020.

The Crown Estate Scotland team will at events and workshops throughout the autumn to raise awareness of the consultation. If you have any queries, please email esther.black@crownestatescotland.com who will be happy to help.

The Crown Estate Scotland team hope you are able to respond to the consultation and take this opportunity to help shape the future work of Crown Estate Scotland. 

Esther Black
Head of Corporate Operations
Crown Estate Scotland (Interim Management)

MCR Pathways

MCR Pathways are looking to promote their mentor programme to Community Councils; both to get the programme out into the communities of Glasgow, but also to see if any Community Councillors want to become mentors. The following provides some information on what MCR Pathways provide, and the difference Mentoring can make to the lives of young people.

This year mentoring charity, MCR Pathways, wants you to know that there is incredible power in small actions. You can create a wave of change that resonates for a lifetime.

MCR Pathways' mentoring programme works with disadvantaged and care-experienced young people in your community - helping them grow their confidence, overcome their challenges and build a positive future. Across Scotland, people from all walks of life are choosing to mentor for just one hour a week.

It might sound like a small thing, but that positive relationship changes everything. Our schools, communities and organisations too, all see the difference and feel the impact in the next generation. Before mentoring, only 54% of care-experienced young people left school to college, uni or a job - now 86% of mentored young people do.

Mentoring also helps build essential workplace skills. You can make a difference that lasts a lifetime while also helping build new skills, including:

  • Leadership Training; mentoring builds confidence, initiative & assertiveness

  • Motivation; mentors experience a significant sense of purpose & fulfilment

  • Personal development; active listening & communication skills are fully enhanced

When one person mentors, two lives are changed forever. Can you get involved and be part of #TheRippleEffect?

The first step is to register on their website and attend an info session to find out more!

Watch MCR's short film and hear the programme's impact from young people and mentors.

Visit mcrpathways.org/get-involved to register and find out more.

Your support and participation is encouraged and greatly appreciated.

General Data Protection Regulation (GDPR) - Guidance for Community Councils

Updated 5th September 2018

Following a number of requests for guidance on the General Data Protection Regulation (GDPR) in relation to community councils please see the attached proposed Privacy Statement.

The Privacy Statement is intended as a standard point of reference for community councils across Glasgow.  It is envisaged that the Statement will be included in the Guidance for Community Councils, which forms part of the support arrangements, along with Induction.

Any comments or suggestions on the contents of the Privacy Statement are welcomed.

pdf icon GDPR Guidance [47kb]

Requests for Community Council Minutes and Accounts

Following a number of requests for copies of minutes and/or accounts of Community Councils across the City, Community Councils are reminded that the responsibility for making these documents publicly available rests with the Community Councils; this is in accordance with clause 7 of the Scheme for the Establishment of Community Councils.

Community Councils are the originators of the minutes, and Secretaries have a key responsibility to ensure minutes are circulated accordingly i.e. (1) draft minutes 7 days prior to the date of the meeting to all Community Council members i.e. Community Councillors, Ex-officio; and Associate Members, and (2) approved minutes made available to the City Council within 14 days of the meeting which approved them. The City Council is simply a recipient of the minutes for monitoring purposes.

All requests for minutes and/or accounts should be made directly to the respective Community Councils in the first instance, and if this request is refused with no sound reason then the City Council could be notified.  Alternatively, if information and/or intelligence potentially gives rise to evidenced concerns about a Community Council's current governance then this should be forwarded to the appropriate Officer within the City Council for them to address.

Please note that it would be at the Community Councils' discretion whether they provide draft minutes and/or accounts upon request.  It should be understood by all Community Councils that following a minute and/or accounts becoming approved then these would enter the public domain and in normal circumstances be made available upon request.  It would be reasonable, if requested, for a justification/reason to be provided to the Community Council in the first instance where such requests are being made.  NOTE: Certain information may require to be redacted i.e. personal data.

Participation Requests

In response to the Participation Request section of the Community Empowerment (Scotland) Act 2015, Glasgow City Council have published a Participation Request form.

A Participation Request is when a community participation body makes a request to a public service authority to permit the body to participate in an outcome improvement process.
 
Information on how to submit a Participation Request using the form can be found here: www.glasgow.gov.uk/participationrequests  

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