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Glasgow City Council

Registering a Birth

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Update: 19 November 2021

*Please note, there will be filming taking place in Glasgow's City Centre from 5-9 December 2021. Please allow extra time for your journey to your appointment as this is likely to impact traffic and parking near our premises. We will be operating a strict appointment schedule and urge people requiring our services to plan ahead to avoid disappointment. Thank you for your understanding*

All booked birth appointments will be honoured as normal. Should you wish to reschedule please remember to cancel your original appointment to allow another family to book.

Due to the exceptionally high number of births at this time, please do not worry if your booked appointment takes you over the 21 day statutory timeframe.

We will register births in person, by strict appointment only, with physical distancing measures put in place when you come. There will also be limits on the number of people that can attend. Face coverings are mandatory when attending the appointment. 

We are operating under a strict appointment schedule. However, we do understand certain unforeseen circumstances may make you late for your appointment slot. If this is the case, please let us know in advance and we can offer further advice. Should you be late, we cannot guarantee that you will be taken and you will be asked to rearrange your appointment. 

Please read the sections below as it will give you all the information you need about who can come on the day, what to expect, what to bring and help make the appointment as easy as possible.

With new guidance, processes and health and safety measures taking effect, this is a new way of working for the small team of Registrars and we thank the public for their continued support and patience while we restart services in person, continue others online and work hard prioritising essential work while also catching-up on work that had been suspended.

What do I need to do?

Congratulations on the birth of your baby.

Births need to be registered within 21 days.

If the event took place outwith Scotland it must be registered in the country the birth took place.

In Glasgow we operate a strict appointment system for all birth registrations.

How do I make an appointment?

Please allow sufficient time to arrange an appointment.  You can make an appointment by using our online booking system.

Appointments are available Monday - Friday (9:00 - 3:30 pm) with the exception of Public Holidays. Appointments usually last 15 to 20 minutes.

Who can register a birth

If the baby's parents are married to each other, or in a registered civil partnership with each other, either parent may register the birth.

If the baby's parents are not married to each other, or in a registered civil partnership with each other, the mother must register the birth. If the father/parent's name is also to be included on the registration documents, then both parents should attend the registrar's office together. If this is not possible, please contact the registrar for advice.

For more information please visit NRS - Births

Parental Responsibilities and Rights

A child's parents are both given equal parental responsibilities and rights if both parents' names appear on the child's birth registration.

More information is available in the Scottish Government publication 'Family Matters'.

What documents should I take to the Registrar?

  • The birth registration card issued from the hospital or midwife.
  • Your marriage/ civil partnership certificate (if applicable/available).
  • Your birth certificate(s) (if available).

What documents will I receive?

  • An abbreviated birth certificate, which is issued free of charge.
  • A form (EC58) to register your child with a doctor.
  • A full birth certificate can be purchased for a statutory fee of £10.00.

How do I pay?

Glasgow City Council now operates a cashless payment system. Payment can be made by credit or debit card.  Apple pay is also available.

The only method of payment at the service desk at the moment is by debit/credit card.  Please note debit/card payments are by chip and pin only.  Registration staff will be unable to accept cash payments.

What happens if I am late for my appointment?

You should aim to arrive in time for your appointment (no earlier than 5 minutes beforehand). Due to physical distancing measures and to keep everyone safe, we will not be able to accommodate your appointment if you are late and you will need to reschedule. There can be no exceptions as we are dealing with a very high number of registrations and working within a tight appointment schedule.

Can I cancel or reschedule an appointment?

When you schedule an appointment, you will receive a confirmation email.  This email also includes instructions where to go on the day and how to cancel or reschedule your appointment. The email also contains additional information on what to expect on the day and the measures we have in place to keep everyone safe.

If you arrange an appointment and are unable to attend, please ensure that you cancel or reschedule your appointment as this will release it for someone else to use. Thank you in advance for your assistance with this.

Can I register a birth at another registration office?

Birth registrations can be registered at any registration office in Scotland - if your home address is outwith Glasgow or you live nearer another office then you can arrange to register your child there.

Please see contact details for those offices.

Please arrange an appointment with one office only - do not make duplicate appointments as this will lead to further delays.

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